In today’s digital era, effective meeting management is crucial for businesses to streamline operations and foster productive collaboration. The right meeting management software can help organizations plan, execute, and follow up on meetings with ease. Here’s a detailed guide to the top 10 meeting management software in 2024.

What is Meeting Management Software?

Meeting management software is a digital tool designed to facilitate and streamline the planning, execution, and follow-up of meetings. It helps organizations organize, conduct, and manage meetings efficiently by providing a range of features to plan agendas, send invitations, host virtual or in-person meetings, and document meeting outcomes. The software ensures that meetings are productive, well-organized, and aligned with the objectives of the participants.

10 Best Meeting Management Software for 2024

1. Zoom

Zoom remains a leading player in the meeting software industry. With its easy-to-use interface, scalability, and wide range of integrations, it has become a go-to solution for businesses of all sizes. In 2024, Zoom introduced several AI-based features that enhance collaboration and automate administrative tasks, making it more efficient for hybrid and remote teams.

Key Features:

• AI-powered automated meeting summaries and action item tracking.
• Breakout rooms for smaller discussions within larger meetings.
• Advanced security features, including end-to-end encryption.
• Seamless integration with other productivity tools like Microsoft Teams, Slack, and Google Calendar.
• Interactive features such as polls, chat, and whiteboard.

Best For: Companies of all sizes seeking a reliable and comprehensive virtual meeting platform.

2. Microsoft Teams

Microsoft Teams continues to dominate the corporate world with its comprehensive set of features, tight integration with the Microsoft 365 suite, and advanced collaboration tools. The platform excels at combining video conferencing with team collaboration tools, enabling users to schedule, host, and track meetings within a unified environment.

Key Features:

• Real-time collaboration with Microsoft Office apps like Word, Excel, and PowerPoint.
• Channel-based meetings for department-specific or project-focused discussions.
• Live captions and AI transcription capabilities for accessibility.
• Secure guest access for external collaborators.
• Integration with Microsoft 365’s scheduling, planning, and file-sharing tools.

Best For: Enterprises and organizations using Microsoft 365 for seamless integration.

3. Cisco Webex

Cisco Webex has long been a strong contender in the meeting management space. In 2024, Cisco revamped Webex with enhanced AI-driven features, better integration with hardware devices, and improved security. The platform now offers a highly customizable and secure solution for video conferencing, webinars, and meetings.

Key Features:

• Real-time translation in over 10 languages.
• AI-powered noise cancellation and voice optimization.
• Integration with Cisco hardware devices for hybrid meeting setups.
• Advanced security with customizable meeting controls.
• Whiteboard and co-editing features for interactive discussions.

Best For: Businesses needing a secure, scalable meeting platform with hardware integration.

4. GoTo Meeting

GoTo Meeting is an intuitive and user-friendly meeting management software that caters to small and medium-sized businesses. It offers an affordable solution with a robust set of features for hosting virtual meetings, making it a popular choice among businesses looking to streamline their remote communication.

Key Features:

• One-click meeting scheduling and quick launch options.
• Recording and transcription services with cloud storage.
• Drawing tools for visual discussions during meetings.
• Calendar integration for easier scheduling and reminders.
• Customizable meeting links and meeting rooms.

Best For: Small and medium-sized businesses needing an affordable and simple solution.

5. Google Meet

Google Meet, a part of Google Workspace, is a popular choice for organizations using Google’s suite of productivity tools. It’s a lightweight and straightforward platform that emphasizes ease of use, real-time collaboration, and accessibility. The platform saw major updates in 2024 with AI-powered scheduling and enhanced security features.

Key Features:

• Seamless integration with Google Calendar and Gmail.
• AI-powered background noise reduction and video enhancement.
• Real-time captions and meeting transcription.
• 2FA (Two-Factor Authentication) for secure meetings.
• Cross-device compatibility for seamless meetings on-the-go

Best For: Businesses using Google Workspace for their productivity needs.

6. ClickMeeting

ClickMeeting is a web-based meeting and webinar platform known for its user-friendly interface and extensive webinar management features. It’s tailored to businesses that frequently host webinars, online courses, and large-scale virtual meetings. ClickMeeting supports interactive features that enhance audience engagement.

Key Features:

• Webinar automation tools for scheduling and managing events.
• On-demand webinars and recorded meetings.
• Customizable registration pages and branded webinar rooms.
• Surveys, polls, and Q&A tools to engage attendees.
• Integration with popular CRM and marketing platforms.

Best For: Companies that rely on webinars and online training sessions.

7. MeetingKing

MeetingKing is a meeting management software designed to streamline the entire meeting process, from planning to execution and follow-up. It emphasizes structured meetings with built-in templates, agenda creation, and action item tracking. The software aims to enhance productivity by facilitating efficient team collaboration and keeping everyone aligned on key objectives.

Key Features:

• Comprehensive agenda creation with built-in templates.
• Automatic meeting minutes generation based on discussions.
• Task and action item assignment with due dates and reminders.
• Integration with popular calendar tools like Google Calendar and Outlook.
• Centralized document storage and sharing for pre-meeting preparation.

Best For: Teams seeking structured meeting management with a focus on tracking tasks and outcomes.

8. Boardable

Boardable is a meeting management software specifically designed for non-profits, boards, and committees. It excels at simplifying meeting organization and management for governing bodies and offers a range of features tailored to board meetings.

Key Features:

• Agenda creation and sharing tools.
• Centralized document storage with secure access for board members.
• Voting and decision-making features during meetings.
• Follow-up task assignments and automated reminders.
• Built-in minutes templates for easy record-keeping.

Best For: Non-profits and governing bodies managing board meetings.

9. MeetingPulse

MeetingPulse is an innovative software focused on making meetings more interactive and engaging. It offers a variety of features like live polling, Q&A, and audience feedback, making it ideal for town halls, conferences, and employee meetings where audience interaction is key.

Key Features:

• Live polling and Q&A for real-time engagement.
• Audience feedback tools like sentiment analysis and anonymous comments.
• Detailed analytics and reporting on audience engagement.
• Integration with popular streaming platforms.
• Interactive meeting templates for quick setup.

Best For: Organizations conducting interactive meetings, town halls, and events.

10. Fellow

Fellow is a collaborative meeting management platform that focuses on enhancing team productivity through effective meetings. It’s designed to help teams build a structured meeting culture by allowing users to plan agendas, track action items, and follow up on meeting outcomes.

Key Features:

• Collaborative agenda-building tools.
• Meeting templates for different types of meetings (e.g., stand-ups, one-on-ones).
• Real-time note-taking and action item tracking.
• Integration with Slack, Microsoft Teams, and other productivity tools.
• Feedback and insights on meeting efficiency.

Best For: Teams aiming to establish a structured and productive meeting culture.

Benefits of Meeting Management Software

• Improved Productivity: Streamlines agenda planning, helps organize meetings efficiently, and automates repetitive tasks.
• Enhanced Collaboration: Facilitates effective communication and collaboration, especially for remote teams and hybrid work setups.
• Time Savings: Reduces the time spent organizing and managing meetings, leaving more room for strategic decision-making.
• Transparency and Accountability: Tracks meeting minutes, assigned tasks, and action items to ensure everyone remains accountable.

Final Thoughts

The demand for meeting management software has never been higher, as organizations shift towards hybrid work models and remote collaboration. When choosing the best software, consider the size of your organization, your existing tech stack, and your primary meeting needs. Whether you’re looking for a lightweight tool like Google Meet or an immersive experience with BlueJeans, the right software can help you create productive and engaging meetings in 2024.

Each of these platforms offers unique features tailored to different business needs, ensuring that you can find the perfect fit for your team. The future of meeting management is bright, with AI advancements and collaborative features driving the next generation of virtual meetings.