Efficient Solutions to Simplify Driver Payroll Management

Managing payroll in the trucking industry is uniquely complex. From handling driver pay by mileage, load, or hourly rate to tracking per diems, bonuses, and multi-state tax compliance — traditional payroll systems often fall short. This is where trucking payroll software comes in.

What is Trucking Payroll Software?

Trucking payroll software is a specialized payroll management solution designed for transportation and logistics companies. Unlike standard payroll systems, trucking payroll software handles the unique complexities of driver compensation — such as pay per mile, load-based payments, hourly wages, per diems, and fuel reimbursements.

It automates critical tasks like calculating driver settlements, managing multi-state tax compliance, tracking hours or mileage, handling benefits deductions, and generating reports for tax filing. Some trucking payroll software also integrates with transportation management systems (TMS), accounting platforms, and IFTA reporting tools for seamless operations.

Below are the 10 best trucking payroll software vendors in 2025 that help transportation companies automate, simplify, and stay compliant with their payroll processes.

1. Axon Trucking Payroll Software

Overview

Axon is an all-in-one trucking management system with integrated payroll solutions designed specifically for the transportation industry.

Key Features

• Driver settlement automation
• Payroll based on miles, loads, or hours
• Real-time accounting integration
• Direct deposit & tax compliance
• Customizable reporting

Best For

Trucking companies seeking a complete TMS + payroll solution.

2. TruckLogics Payroll

Overview

TruckLogics provides cloud-based trucking payroll management, ideal for owner-operators and small fleets.

Key Features

• Pay drivers by miles, load, or percentage
• Track expenses and settlements
• Integrates with QuickBooks
• IRS-compliant payroll reporting
• IFTA tax calculations

Best For

Small fleets and independent owner-operators.

3. Tenstreet Pay

Overview

Tenstreet Pay helps trucking companies simplify driver pay management, settlements, and pay transparency.

Key Features

• Mobile access for drivers
• Automated settlements & bonuses
• Pay visibility via driver app
• Compliance-ready reporting
• Payroll integration options

Best For

Fleets focused on improving driver retention through transparent pay processes.

4. ADP Workforce Now – Trucking Module

Overview

ADP Workforce Now offers trucking-specific payroll customization with robust compliance and tax management.

Key Features

• Driver pay by mile, load, or hourly
• Multi-state payroll tax compliance
• Benefits management
• Automated tax filing
• Time tracking integration

Best For

Large trucking enterprises needing scalable HR and payroll.

5. Paycor Payroll for Transportation

Overview

Paycor offers transportation-specific payroll solutions with automated tax and compliance handling.

Key Features

• Variable pay structures for drivers
• Time & attendance tracking
• Direct deposit & tax management
• Payroll analytics dashboards
• HR and benefits integration

Best For

Medium to large transportation businesses.

6. ProTransport Trucking Payroll Software

Overview

ProTransport delivers a dedicated trucking payroll module for fleet management.

Key Features

• Pay drivers by miles, percentage, or load
• Automated fuel & maintenance expense tracking
• Driver settlements and advances
• Real-time reporting
• Tax compliance support

Best For

Fleets needing flexible driver pay calculations.

7. QuickBooks Payroll with Trucking Integrations

Overview

QuickBooks offers trucking-friendly payroll features when combined with industry-specific integrations.

Key Features

• Pay drivers by custom rates
• Mileage tracking add-ons
• Direct deposit & tax filing
• Integrates with trucking management software
• Easy expense management

Best For

Small trucking companies already using QuickBooks.

8. PrismHR for Transportation

Overview

PrismHR offers a PEO-driven payroll platform optimized for trucking companies managing HR and payroll outsourcing.

Key Features

• Flexible driver pay structures
• Automated benefits and deductions
• Tax filing & compliance
• Workers’ compensation management
• HR outsourcing support

Best For

Trucking companies seeking managed HR & payroll services.

9. Axis TMS Payroll

Overview

Axis TMS provides a full transportation management system with built-in payroll tools for fleet operators.

Key Features

• Driver payroll based on miles or load
• Automated settlements
• Fuel card integration
• Tax reporting & compliance tools
• Driver app with payroll visibility

Best For

Fleet managers seeking all-in-one software.

10. TruckingOffice Payroll

Overview

TruckingOffice delivers trucking-specific back-office software with integrated payroll management.

Key Features

• Pay by mile, load, or hourly
• Track expenses & IFTA tax reporting
• Custom driver settlements
• Automated payroll processing
• Cloud-based access

Best For

Small to mid-sized carriers looking for affordable payroll solutions.

Key Features to Look for in Trucking Payroll Software

Feature	Why It Matters for Trucking Payroll
Driver Pay by Mile, Load, or Hour	Flexible pay structures to match trucking needs
Automated Tax Compliance	Ensure accurate tax reporting across states
IFTA & Fuel Tax Reporting	Simplifies complex fuel tax tracking
Driver Settlements Automation	Faster, error-free payroll processing
Mobile Access for Drivers	Improves transparency and trust
Integration with Accounting Systems	Streamlines financial reporting

 

Key Benefits of Trucking Payroll Software:

• Automates complex driver pay calculations
• Ensures tax compliance across multiple states
• Speeds up payroll processing and reduces manual errors
• Provides transparency for drivers with pay statements and apps
• Integrates with accounting and fleet management systems

By using trucking payroll software, carriers, fleet owners, and logistics companies can save time, reduce compliance risks, and improve driver satisfaction through accurate and timely payments.

Final Thoughts

The right trucking payroll software does more than just cut paychecks — it simplifies compliance, reduces errors, and builds driver trust. Whether you’re a small fleet owner or a large carrier, investing in the right payroll solution can save time, money, and headaches in 2025.

Evaluate your operational needs, fleet size, and desired integrations before making a decision. The vendors listed here represent the best trucking payroll software options for growing and managing a successful trucking business.