The workplace has evolved from being local to becoming global. This means a culturally diverse workplace with individuals from all over the world. Keeping track of their legal mandate to work in the country can be a mammoth task. This is especially true considering paperwork, multiple government offices, and fraudulent documents. How brilliant would it be if everything could be verified from one platform?

Systems are excellent especially if they help a business operate more efficiently. E-Verify is a system for employers from the United States Department of Homeland Security. This internet-based system helps with staff confirmations. It compares what the employer has input from the employees Form I-9 to the records that are being help by the US Department of Homeland Security.

An employer should view e-verify as that final step when confirming that they have a legal workforce, with full authorization to work within the US.

Here are some of the best practices for e-verify for employers.

1. The Form1-9 Process

It is essential that this form is properly filled in and completed. This should be done immediately an individual is employed and no later than three days after they start the job. It is for all paid employees and even employers that have not started using e-verify. Within this process it is also essential for an employer to ensure that the employee provides all the supporting documents required.

2. Analysing the results

When the results come out a document called a Tentative Nonconfirmation (TNC) may be generated. This document means that the details which are in Form 1-9 may not match the details in the government records. An employee would need to counter check and correct the information within a period of eight days.

3. Counterchecking Images

As a part of the e-verify process for employers it is possible to verify the pictures of the employees. This makes sure that what the employee has presented in the workplace is the same as what is documented with the government. When counter checking a permanent resident card, this could be essential.

 Employment verification through e-verify can help a company avoid employing an individual who may not be authorized to work in the country.

There are some pointers that an employer needs to consider when understanding e-verify. It is an employment verification tool once an individual has been employed and should not be misused for pre-screening. It serves the purpose of protecting employees and jobs that are fully authorised, keeping away fraudsters who might submit false documentation.

As part of the e-verify process for employers, employees need to be aware that they could be checked. Therefore, a poster in the workplace revealing that there is e-verify participation needs to be displayed. In addition, employees should have access to posters that let them know they have rights in the workplace. Finally, a contact number for employees to reach out to Immigrant and Employee Rights should they feel at any time that they have been discriminated against.